FORKS COMMUNITY HOSPITAL
BOARD OF COMMISSIONERS
January 28th, 2014
Present: Commissioners Daisy Anderson, Gerry Lane, Don Lawley, Jim Chaney (Acting CEO/CFO), Dr. Harmon (Chief of Staff), Heidi Anderson (Acting COO/CNO), Dan Whitlow
Guests: Kim Hull, Dr. Kirk Cole, Jeff Gingell, Sarah Huling & Debbie Perkins
The meeting was called to order at 5:00pm by Daisy Anderson.
Community Advisory Board: Meeting Minutes from January 14th, 2014 were reviewed.
Medical Staff: Medical Staff Committee Minutes from January 15th, 2014 were reviewed.
ACTION: It was moved, seconded and passed to approve the Medical Staff meeting minutes.
Medical Staff Privileges: Reviewed request for privileges as presented for Kelly Keys, ARNP.
ACTION: It was moved, seconded and passed to approve appointment privileges for Kelly Keys, ARNP.
Provider Recruiting: Dan Whitlow presented current provider recruiting. Dan also explained he is researching CMO/Chief of Staff duties at three other hospitals for comparisons.
Performance/Quality Improvement: None
Minutes: Board of Commissioner’s Meeting Minutes for December 17th, 2013, December 30th, 2013, January 10th, 2014 & January 21st, 2014.
ACTION: It was moved, seconded and passed to approve the Board of Commissioners Meeting Minutes for December 17th, 2013, December 30th, 2013, January 10th, 2014 & January 21st, 2014.
Managers Forum Meeting Minutes from January 7th, 2014 were reviewed.
OB Committee Meeting Minutes from December 19th, 2013 were reviewed.
Mid-Level Meeting Minutes from January 7th, 2014 were reviewed.
Safety Committee Meeting Minutes from January 21st, 2014 were reviewed.
ACTION: It was moved, seconded and passed to approve the December 2013 General A/P vouchers numbered 079081 through 079440 in the amount of $1,148,279.94 and the General P/R vouchers numbered 540681 through 540798 in the amount of $87,723.14.
ACTION: It was moved, seconded and passed to approve the Write Offs for January 2014 in the amount of $111,515.49.
Jim Chaney submitted report topics to include:
COMMUNITY DEVELOPMENT BLOCK GRANT UPDATE: The architectural kick off meeting is scheduled for February 6th to include personnel from Forks Community Hospital, the city of Forks, and the architectural firm NAC. Chaney has consulted four lending institutions: Sterling Savings, First Federal Savings and Loan, Key Bank and Cashmere Valley Bank. Sterling Savings has elected to not pursue doing a financing with the hospital. The other three organizations are completing proposals and Brad Berg of Foster Pepper has knowledge of another lending institution that may have interest.
BARGAINING UNIT NEGOTIATIONS: Bargaining Unit mediation was completed on January 8th with agreement on a three year contract for both groups. The agreement is to be voted on by the membership on January 30th.
McMILLAN CASE: Hospital attorneys have a draft termination agreement and release to be effective end of day January 16th, 2014 which has been sent to McMillan’s attorney for review.
DEPARTMENT OF HEALTH COMPLAINT INVESTIGATION: The Department of Health has accepted our plan of action and the case is now closed.
DNV ACCREDITATION UPDATE : We have received our DNV accreditation along with the certificates to be framed and hung throughout the organization. Our next step is submission of a progress report by the end of February.
PROVIDER RECRUITMENT AND RETENTION: Dr. Reveron began practicing at Bogachiel Clinic January 13th and has been well received by staff and patients. Donna West, ARNP also started practicing part time at both Bogachiel Clinic and Clallam Bay Medical Clinic. She is also being well received and some of her patients from the Sequim area are calling to be seen by her at our two clinics. Kelly Keys, ARNP is moving this week and she will be starting practice February 17th at Bogachiel Clinic. January 20th and 21st hospital administration, staff, a commissioner, and providers met and interviewed Dr. Theresa Garcia an FP/OB candidate. It was later determined by all involved in the process that she was not the right candidate for our organization. Dr. Dinichele-Manes, who is board certified in both Family Practice and Obstetrics and Gynecology has determined she is not interested in doing an onsite interview. We do not have a large enough obstetrical practice for her to be interested in practicing here. Dan Whitlow will provide additional information on provider recruitment at our meeting.
UPCOMING AUDITS: The State Auditor’s office has begun their compliance and integrity audit for 2011 and 2012 on January 21st and will probably be here for three to four weeks part time We had an entrance conference with them January 28th, prior to our regular board meeting. The Department of Social and Health Services will conduct a Nursing Home Trust Fund Audit from February 5th through February 7th. Audit field work for 2013 by our external audit consultant firm will run from April 7th through April 11th.
MEDICAL QUALITY REVIEW INVESTIGATION BY DOH: The Department of Health Medical Quality Review Board has launched a preliminary investigation on one of our physician providers regarding oversight of a mid-level provider. This was based on accusations of a prior locum physician provider. The hospital has engaged Floyd, Plueger, and Ringer as counsel, to represent both the physician and the mid-level. Phone conferences are scheduled this week between our providers and our counsel.
QUARTERLY ALL STAFF MEETINGS: We have scheduled quarterly all staff meetings for February 6th, May 1st, August 7th and November 6th at 7:00 AM, 11:00 AM, and 4:00 PM. These meetings are an opportunity for senior leadership to keep staff abreast of current initiatives in the organization as well as an opportunity for staff to ask questions.
ANNUAL EMPLOYEE AWARDS BANQUET: The annual employee awards banquet is scheduled for February 21st at the Elks Lodge and begins at 5:30 PM.
BOGACHIEL CLINIC: The back office nursing staff will start working 5, 8 hour days a week rather then 4, 10 hour days to help provide better coverage with the addition of new providers. They will try this for 90 days and then reevaluate.
GUNDERSON MOUNTAIN: Our antennas were struck by lighting. Clint is currently working on getting the antenna repaired.
Finance: Jim Chaney presented the December 2013 finance report, which was reviewed and
Net A/R days dropped from 62 days to 61 days.
Planning: PIC will be moved from February 17th, 2014 to February 24th, 2014 due to Presidents Day.
Board Calendar: None
· Additional Agenda Items: Election of Officers: A motion was made as follows for officers: Daisy Anderson will continue as Chair, Don Lawley as Secretary and Gerry Lane as Commissioner. Committee assignments for 2014 will stay the same.
ACTION: It was moved, seconded and passed to approve Daisy Anderson as
Chair, Don Lawley as Secretary and Gerry Lane as Commissioner.
With no further business, the meeting was adjourned at 6:45 pm.
The next Board of Commissioners meeting is scheduled for February 25th, 2014 at 5:00pm.
Minutes recorded by Laci Johnson, Executive Specialist.
Don Lawley, Secretary